The Administrative Assistant/Construction Clerk plays a critical role in supporting daily financial operations and overall office coordination. This position is responsible for managing accounts payable processes, vendor coordination, job cost tracking, and administrative support across multiple projects and departments. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment. To apply, send resume to
Key Responsibilities – Accounts Payable & Financial Processing
- Process and code invoices accurately and in a timely manner - Match invoices to tickets, receipts, and job costs - Maintain vendor accounts and resolve billing discrepancies - Assist with debit/credit card transaction tracking and reconciliation - Coordinate with internal team members to ensure proper approvals before payment - Prepare and maintain spreadsheets for job cost tracking, materials, and reporting - Support weekly and monthly financial reporting processes
Key Responsibilities – Job Costing & Materials Tracking
- Track and reconcile material tickets, pricing, and invoices - Maintain job cost data by project, including tons, pricing, and charge-outs - Prepare and submit job cost summaries and reports to leadership - Assist with comparisons and cost analysis across plants, vendors, and projects
Key Responsibilities – Vendor & Office Coordination
- Manage vendor relationships, including ordering supplies and services - Coordinate with plants, suppliers, and internal teams for billing and documentation - Set up and maintain accounts for new vendors, jobs, and locations - Handle ordering of office supplies, equipment, and operational needs - Assist with service coordination (phones, rentals, utilities, etc.)
Key Responsibilities – Administrative & Operational Support
- Manage incoming and outgoing mail from multiple locations - Organize and distribute payroll checks and related documents - Assist with pre-construction documentation and project setup - Maintain organized filing systems (physical and digital) - Support permitting, licensing renewals, and compliance tracking - Coordinate miscellaneous office needs such as events and employee support items
Key Responsibilities – Project & Business Support
- Assist with setup of job numbers and project documentation - Support pre-construction processes and communication - Help ensure all documentation is submitted to appropriate stakeholders - Provide general administrative support to leadership and project teams
Qualifications
- 2+ years of experience in accounts payable, bookkeeping, or administrative coordination - Strong organizational and multitasking skills - High attention to detail and accuracy - Proficiency in Microsoft Excel and general office software - Ability to work independently and as part of a team - Strong communication and problem-solving skills
Preferred Experience (Not Required)
- Construction, trucking, or materials industry experience - Job costing or project-based accounting experience - Experience working with multiple vendors and locations
This job description is not a complete list of all job requirements or working conditions. Ford Construction has the right to modify essential job functions, physical demands of the job, and job qualifications at any time.
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
ADA accommodations available; however, the Company will review each case and make accommodations if possible.
Minorities, females, and Veterans are encouraged to apply. Ford Construction Company is an Equal Opportunity Employer and all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Please direct all questions about this position to:
Justin D. Jackson
731-285-1938 Ext. 127
